Formatting In Excel - helps you find meaning in the spreadsheet

Spreadsheets are often seen as boring and pure tools of utility, but that doesn't mean that we can't bring some style and formatting to our spreadsheets

Formatting helps your user find meaning in the spreadsheet without going through each and every individual cell. Cells with formatting will draw the viewer's attention to the important cells.

In Excel, formatting worksheet data is easy. You can use several fast and simple ways to create professional-looking worksheets that display your data effectively. For example, you can use document themes for a uniform look throughout all of your Excel spreadsheets, styles to apply predefined formats, and other manual formatting features to highlight important data.

Formatting a Data

Raw Data

Using Font, Number tabs as shown in image to do a simple formatting

Formatting a Data with help of formatting tools in Excel

As shown in image , we have Product category wise data with Taxable value, Cost, Profit and Profit Ratio.

There are no gridlines, headers, formula bar and ribbon, these can be hidden with formatting tools.

In Below Image you can see Formula tab, header and gridlines

In Below image there is none. Untick gridlines, headings and formula bar.

Below is a Report prepared using various formatting tools like chart and Smart Art.

As shown above we can convert a simple data into a nice and presentable form with the help of formatting tools available in Excel.

As shown in image below, with this style of formatting and presenting a data there is no need to rework the data and show it in PowerPoint.

Types of Formatting

Press Ctrl +1 or

1. Numeric

I. Date formatting

II. Special Formatting – Change Security code number formatting and Phone number formatting.

III. Custom Formatting

You can custom a formatting as required

2. Display

In Home Tab – Font feature

Change font of the text , size, Colour

Fill colours in cell

Apply borders

Underline, Bold or Italic a character

3. Tools

Justify option allows the text copied from internet or word to be changed.

Background – Change background from Page layout option

4. Row & Column

Data with no Row or column formatting

After adjusting row and column

5. Outlining

Data Tab – Outline -- Subtotal

After Outline

Grouping

Data Tab – Outline -- Group

6. Visualization

Sparklines – Insert High, Low, first, last, negative markers.

WordArt

Shape Effects

Themes

Pagelayout – Colours or Themes

7. Conditional

Home – Conditional Formatting – there are various options for formatting as shown in image.

Conditional Formatting with Formula

Comments

Charts - Make your data presentable

One-click charts are easy: Select the data and press Alt+F1 . What if you would rather create bar charts instead of the default clustered column chart? To make your life easier, you can change the default chart type. Store your favorite chart settings in a template and then teach Excel to produce your favorite chart in response to Alt+F1 . Say that you want to clean up the chart above. All of those zeros on the left axis take up a lot of space without adding value. Double-click those numbers and change Display Units from None to Millions. To move the legend to the top, click the + sign next to the chart, choose the arrow to the right of Legend, and choose Top. Change the color scheme to something that works with your company colors. Right-click the chart and choose Save As Template. Then, give the template a name. (I called mine ClusteredColumn.) Select a chart. In the Design tab of the Ribbon, choose Change Chart Type. Click on the Templates folder to see the template that ...

Data Analysis Tool Pack

The Analysis ToolPak is an Excel add-in program that provides data analysis tools for financial, statistical and engineering data analysis. To load the Analysis ToolPak add-in, execute the following steps. 1. On the File tab, click Options. 2. Under Add-ins, select Analysis ToolPak and click on the Go button. 3. Check Analysis ToolPak and click on OK. 4. On the Data tab, in the Analysis group, you can now click on Data Analysis . The following dialog box below appears. 5. For example, select Histogram and click OK to create a Histogram in Excel. Example Rank and Percentile The Rank and Percentile contained within the Analysis-ToolPak can be quickly used to find the rank of all the values in a list. The advantage of using the Rank and Percentile feature is that the percentile is also added to the output table. The percentile is a percentage that indicates the proportion of the list which is below a given number. Highlight the list (or the cells) which...

20 Power BI Dax Measures

Power bi 20 dax measures 20 DAX (Data Analysis Expressions) measures in Power BI with examples: Total Sales: scss Copy code Total Sales = SUM (Sales[Amount]) Average Sales Price: scss Copy code Avg Sales Price = AVERAGE (Sales[Amount]) Total Units Sold: mathematica Copy code Total Units Sold = SUM ( Sales [ Quantity ] ) Total Customers: scss Copy code Total Customers = COUNTROWS (Customer) Total Products: mathematica Copy code Total Products = COUNTROWS ( Product ) Maximum Sales Amount: scss Copy code Max Sales Amount = MAX (Sales[Amount]) Minimum Sales Amount: scss Copy code Min Sales Amount = MIN (Sales[Amount]) Sales Growth Percentage: mathematica Copy code Sales Growth % = ( Total Sales - [ Total Sales Last Year ] ) / [ Total Sales Last Year ] Total Profit: scss Copy code Total Profit = SUM (Sales[Profit]) Total Orders: scss Copy code Total Orders = COUNTROWS (Orders) Total Customers with Sales: css Copy code Total Customers with Sales = COUNTROWS( FILTER ...

Solutions for Data Science

Search This Blog