Formatting In Excel - helps you find meaning in the spreadsheet

 

Formatting In Excel -  helps you find meaning in the spreadsheet 

Spreadsheets are often seen as boring and pure tools of utility, but that doesn't mean that we can't bring some style and formatting to our spreadsheets

Formatting helps your user find meaning in the spreadsheet without going through each and every individual cell. Cells with formatting will draw the viewer's attention to the important cells.

In Excel, formatting worksheet data is easy. You can use several fast and simple ways to create professional-looking worksheets that display your data effectively. For example, you can use document themes for a uniform look throughout all of your Excel spreadsheets, styles to apply predefined formats, and other manual formatting features to highlight important data.

Formatting a Data

Raw Data

 

Using Font, Number tabs as shown in image to do a simple formatting

 

Formatting a Data with help of formatting tools in Excel 

As shown in image , we have Product category wise data with Taxable value, Cost, Profit and Profit Ratio.

There are no gridlines, headers, formula bar and ribbon, these can be hidden with formatting tools.

 

In Below Image you can see Formula tab, header and gridlines

 

 

In Below image there is none. Untick gridlines, headings and formula bar.

Below is a Report prepared using various formatting tools like chart and Smart Art.

 

As shown above we can convert a simple data into a nice and presentable form with the help of formatting tools available in Excel.

As shown in image below, with this style of formatting and presenting a data there is no need to rework the data and show it in PowerPoint.

 

Types of Formatting 

Press Ctrl +1 or 

1. Numeric

I. Date formatting 

 

II. Special Formatting – Change Security code number formatting and Phone number formatting.

 

III. Custom Formatting 

You can custom a formatting as required

 

2. Display

In Home Tab – Font feature 

Change font of the text , size, Colour

Fill colours in cell

Apply borders

Underline, Bold or Italic a character

 

3. Tools

Justify option allows the text copied from internet or word to be changed.

 

Background – Change background from Page layout option

 

4. Row & Column

Data with no Row or column formatting

 

After adjusting row and column

 

5. Outlining

Data Tab – Outline -- Subtotal

 

After Outline

 

Grouping

Data Tab – Outline -- Group

 

6. Visualization

Sparklines – Insert High, Low, first, last, negative markers.

 

WordArt

 

Shape Effects

 

Themes

Pagelayout – Colours or Themes

 

7. Conditional

Home – Conditional Formatting – there are various options for formatting as shown in image. 

 

Conditional Formatting with Formula