Skip to main content

Formatting In Excel - helps you find meaning in the spreadsheet


 


Formatting In Excel -  helps you find meaning in the spreadsheet 


Spreadsheets are often seen as boring and pure tools of utility, but that doesn't mean that we can't bring some style and formatting to our spreadsheets

Formatting helps your user find meaning in the spreadsheet without going through each and every individual cell. Cells with formatting will draw the viewer's attention to the important cells.

In Excel, formatting worksheet data is easy. You can use several fast and simple ways to create professional-looking worksheets that display your data effectively. For example, you can use document themes for a uniform look throughout all of your Excel spreadsheets, styles to apply predefined formats, and other manual formatting features to highlight important data.

Formatting a Data

Raw Data

 


Using Font, Number tabs as shown in image to do a simple formatting

 



Formatting a Data with help of formatting tools in Excel 

As shown in image , we have Product category wise data with Taxable value, Cost, Profit and Profit Ratio.

There are no gridlines, headers, formula bar and ribbon, these can be hidden with formatting tools.

 



In Below Image you can see Formula tab, header and gridlines

 

 

In Below image there is none. Untick gridlines, headings and formula bar.




Below is a Report prepared using various formatting tools like chart and Smart Art.



 

As shown above we can convert a simple data into a nice and presentable form with the help of formatting tools available in Excel.

As shown in image below, with this style of formatting and presenting a data there is no need to rework the data and show it in PowerPoint.

 



Types of Formatting 

Press Ctrl +1 or 

1. Numeric

I. Date formatting 

 


II. Special Formatting – Change Security code number formatting and Phone number formatting.

 




III. Custom Formatting 

You can custom a formatting as required

 


2. Display

In Home Tab – Font feature 

Change font of the text , size, Colour

Fill colours in cell

Apply borders

Underline, Bold or Italic a character

 




3. Tools

Justify option allows the text copied from internet or word to be changed.

 




Background – Change background from Page layout option

 




4. Row & Column

Data with no Row or column formatting

 



After adjusting row and column

 





5. Outlining

Data Tab – Outline -- Subtotal

 



After Outline

 






Grouping

Data Tab – Outline -- Group

 



6. Visualization

Sparklines – Insert High, Low, first, last, negative markers.

 







WordArt


 



Shape Effects


 



Themes

Pagelayout – Colours or Themes

 



7. Conditional

Home – Conditional Formatting – there are various options for formatting as shown in image. 

 



Conditional Formatting with Formula



 


Labels:

Comments

Post a Comment

Popular posts from this blog

Rank Function

How to Use the RANK Function If you give the RANK function a number, and a list of numbers, it will tell you the rank of that number in the list, either in ascending or descending order. For example, in the screen shot below, there is a list of 10 student test scores, in cells B2:B11. To find the rank of the the first student's score in cell B2, enter this formula in cell C2: =RANK(B2,$B$2:$B$11) Then, copy the formula from cell C2 down to cell C11, and the scores will be ranked in descending order. RANK Function Arguments There are 3 arguments for the RANK function: number : in the above example, the number to rank is in cell  B2 ref : We want to compare the number to the list of numbers in cells  $B$2:$B$11 . Use an absolute reference ($B$2:$B11), instead of a relative reference (B2:B11)so the referenced range will stay the same when you copy the formula down to the cells below order : (optional) This argument tells Excel whether to rank the list in ascending or descending o...
Post a Comment
Read more

Charts - Make your data presentable

One-click charts are easy: Select the data and press  Alt+F1 . What if you would rather create bar charts instead of the default clustered column chart? To make your life easier, you can change the default chart type. Store your favorite chart settings in a template and then teach Excel to produce your favorite chart in response to  Alt+F1 . Say that you want to clean up the chart above. All of those zeros on the left axis take up a lot of space without adding value. Double-click those numbers and change Display Units from None to Millions. To move the legend to the top, click the + sign next to the chart, choose the arrow to the right of Legend, and choose Top. Change the color scheme to something that works with your company colors. Right-click the chart and choose Save As Template. Then, give the template a name. (I called mine ClusteredColumn.) Select a chart. In the Design tab of the Ribbon, choose Change Chart Type. Click on the Templates folder to see the template that ...
Post a Comment
Read more

3D Map in Excel

3D Maps ( Power Map) is available in the Office 365 versions of Excel 2013 and all versions of Excel 2016. Using 3D Maps, you can build a pivot table on a map. You can fly through your data and animate the data over time. 3D Maps lets you see five dimensions: latitude, longitude, color, height, and time. Using it is a fascinating way to visualize large data sets. 3D Maps can work with simple one-sheet data sets or with multiple tables added to the Data Model. Select the data. On the Insert tab, choose 3D Map. (The icon is located to the right of the Charts group.) If you have Excel 2013 you might have to download Power Map Preview from Microsoft to use the feature. Next, you need to choose which fields are your geography fields. This could be Country, State, County, Zip Code, or even individual street addresses. You are given a list of the fields in your data set and drop zones named Height, Category, and Time. Hover over any point on the map to get details such as last sale date and a...
Post a Comment
Read more