Skip to main content

Formatting In Excel - helps you find meaning in the spreadsheet


 


Formatting In Excel -  helps you find meaning in the spreadsheet 


Spreadsheets are often seen as boring and pure tools of utility, but that doesn't mean that we can't bring some style and formatting to our spreadsheets

Formatting helps your user find meaning in the spreadsheet without going through each and every individual cell. Cells with formatting will draw the viewer's attention to the important cells.

In Excel, formatting worksheet data is easy. You can use several fast and simple ways to create professional-looking worksheets that display your data effectively. For example, you can use document themes for a uniform look throughout all of your Excel spreadsheets, styles to apply predefined formats, and other manual formatting features to highlight important data.

Formatting a Data

Raw Data

 


Using Font, Number tabs as shown in image to do a simple formatting

 



Formatting a Data with help of formatting tools in Excel 

As shown in image , we have Product category wise data with Taxable value, Cost, Profit and Profit Ratio.

There are no gridlines, headers, formula bar and ribbon, these can be hidden with formatting tools.

 



In Below Image you can see Formula tab, header and gridlines

 

 

In Below image there is none. Untick gridlines, headings and formula bar.




Below is a Report prepared using various formatting tools like chart and Smart Art.



 

As shown above we can convert a simple data into a nice and presentable form with the help of formatting tools available in Excel.

As shown in image below, with this style of formatting and presenting a data there is no need to rework the data and show it in PowerPoint.

 



Types of Formatting 

Press Ctrl +1 or 

1. Numeric

I. Date formatting 

 


II. Special Formatting – Change Security code number formatting and Phone number formatting.

 




III. Custom Formatting 

You can custom a formatting as required

 


2. Display

In Home Tab – Font feature 

Change font of the text , size, Colour

Fill colours in cell

Apply borders

Underline, Bold or Italic a character

 




3. Tools

Justify option allows the text copied from internet or word to be changed.

 




Background – Change background from Page layout option

 




4. Row & Column

Data with no Row or column formatting

 



After adjusting row and column

 





5. Outlining

Data Tab – Outline -- Subtotal

 



After Outline

 






Grouping

Data Tab – Outline -- Group

 



6. Visualization

Sparklines – Insert High, Low, first, last, negative markers.

 







WordArt


 



Shape Effects


 



Themes

Pagelayout – Colours or Themes

 



7. Conditional

Home – Conditional Formatting – there are various options for formatting as shown in image. 

 



Conditional Formatting with Formula



 


Labels:

Comments

Post a Comment

Popular posts from this blog

Rank Function

How to Use the RANK Function If you give the RANK function a number, and a list of numbers, it will tell you the rank of that number in the list, either in ascending or descending order. For example, in the screen shot below, there is a list of 10 student test scores, in cells B2:B11. To find the rank of the the first student's score in cell B2, enter this formula in cell C2: =RANK(B2,$B$2:$B$11) Then, copy the formula from cell C2 down to cell C11, and the scores will be ranked in descending order. RANK Function Arguments There are 3 arguments for the RANK function: number : in the above example, the number to rank is in cell  B2 ref : We want to compare the number to the list of numbers in cells  $B$2:$B$11 . Use an absolute reference ($B$2:$B11), instead of a relative reference (B2:B11)so the referenced range will stay the same when you copy the formula down to the cells below order : (optional) This argument tells Excel whether to rank the list in ascending or descending o...
Post a Comment
Read more

Send Bulk Email from Excel for Outlook

  Download the File from below Link https://drive.google.com/file/d/1tcb4lzNFgEfDKsvQqCW05sgoiGFEhqcK/view?usp=sharing Instructions are given in the image below. Save the File as Excel Macro - Enabled workbook (.xlsm) Use this file to send bulk emails at a time i personally have sent more than 2000 bulk emails at a time. Error may occur if email id typed contains space etc. Only one email id one cell.
Post a Comment
Read more

Formatting Tips

1. Use tables to format data quickly Excel Tables  are an incredibly powerful way to handle a bunch of related data. Just select any cell with in the data and press CTRL+T and then Enter. And bingo, your data looks slick in no time. This has to be the best and easiest formatting tip. 2. Change colors in a snap So you have made a spreadsheet model or dashboard. And you want to change colors to something fresh. Just go to Page Layout ribbon and choose a color scheme from Colors box on top left. Microsoft has defined some great color schemes. These are well contrasted and look great on your screen. You can also define your own color schemes (to match corporate style). What more, you can even define schemes for fonts or combine both and create a new theme. 3. Use cell styles Consistency is an important aspect of formatting. By using cell styles, you can ensure that all similar information in your workbook is formatted in the same way. For example, you can color all input cells in orang...
Post a Comment
Read more