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Count Functions Uses in Microsoft Excel

 

1. Count No. of Unique Values

Use following formula to count no. of unique values -

=SUMPRODUCT((A1:A100<>"")/COUNTIF(A1:A100,A1:A100&""))


2. Count No. of Unique Values Conditionally

If you have data like below and you want to find the unique count for Region = “A”, then you

can use below Array formula –

=SUM(IF(FREQUENCY(IF(A2:A20<>"",IF(A2:A20="A",MATCH(B2:B20,B2:B20,0))),ROW(A

2:A20)-ROW(A2)+1),1))

If you have more number of conditions, the same can be built after A2:A20 = “A”.

Note - Array Formula is not entered by pressing ENTER after entering your formula but by

pressing CTRL+SHIFT+ENTER. If you are copying and pasting this formula, take F2 after

pasting and CTRL+SHIFT+ENTER. This will put { } brackets around the formula which you

can see in Formula Bar. If you edit again, you will have to do CTRL+SHIFT+ENTER again.

Don't put { } manually.


3. Count Cells Starting (or Ending) with a particular String

1. Say you want to count all cells starting with C

=COUNTIF(A1:A10,"c*")

c* is case insensitive. Hence, it will count cells starting with both c or C.

Suppose you want to find all cells starting with Excel.

=COUNTIF(A1:A10,"excel*")

2. For ending

=COUNTIF(A1:A10,"*c")

c* is case insensitive. Hence, it will count cells starting with both c or C.

Suppose you want to find all cells starting with Excel.

=COUNTIF(A1:A10,"*excel")


4. Count No. of Cells Having Numbers Only

COUNT function counts only those cells which are having numbers.

Assuming your range is A1:A10, use following formula

=COUNT(A1:A10)


5. Count No. of Cells which are containing only Characters

Hence, if your cell is having a number 2.23, it will not be counted as it is a number.

Use below formula considering your range is A1:A10

=COUNTIF(A1:A10,"*")


6. Count Non Numbers in a String

Suppose you have a string "abc123def45cd" and you want to count non numbers in this.

If your string is in A1, use following formula in A1

=IF(LEN(TRIM(A1))=0,0,SUMPRODUCT(--NOT(ISNUMBER((--

MID(A1,ROW(INDIRECT("1:"&LEN(A1))),1))))))


7. Count Numbers in a String

Suppose you have a string "abc123def43cd" and you want to count numbers in this.

If your string is in A1, use following formula -

=SUMPRODUCT(LEN(A1)-LEN(SUBSTITUTE(A1,ROW(1:10)-1,"")))

OR

=SUMPRODUCT(--ISNUMBER((--MID(A1,ROW(INDIRECT("1:"&LEN(A1))),1))))


8. Count only Alphabets in a String

Suppose you have a string "Ab?gh123def%h*" and you want to count only Aphabets.

Suppose your string is in A1, put following formula for this.

=SUMPRODUCT(LEN(A1)-

LEN(SUBSTITUTE(UPPER(A1),CHAR(ROW(INDIRECT("65:90"))),"")))

OR

=SUMPRODUCT(--(ABS(77.5-

CODE(MID(UPPER(A1),ROW(INDIRECT("A1:A"&LEN(A1))),1)))<13))


9. COUNTIF on Filtered List

You can use SUBTOTAL to perform COUNT on a filtered list but COUNTIF can not be done

on a filtered list. Below formula can be used to perform COUNTIF on a filtered list

=SUMPRODUCT(SUBTOTAL(3,OFFSET(B2,ROW(B2:B20)-ROW(B2),))*(B2:B20>14))

Here B2:B20>14 is like a criterion in COUNTIF (=COUNTIF(B2:B20,">14"))


10 . COUNTIF for non-contiguous range

All of us love COUNTIF. And it is very easy to do - just say =COUNTIF("A1:A100",">5") and

it finds all the values within the range A1 to A100 which are greater than 5. But what if I

wanted the result for only A3, A8 and it should omit other cells. Try putting in following

formula -

=COUNTIF((A3, A8),">5") and it will give you #VALUE error.

A possible solution is

=(A3>5)+(A8>5)

What happens if you need to do for A3, A4, A5, A8, A24, A40, A45, A89. Now, you will have

to use a formula like -

=(A3>5)+(A4>5)+(A5>5)+(A8>5)+(A24>5)+(A40>5)+(A45>5)+(A89>5)

The formula becomes cumbersome as the number of cells increase. In this case, you can use

below formula. This single formula can take care of contiguous (like A3:A5) and noncontiguous

ranges both -

=SUM(COUNTIF(INDIRECT({"A3:A5","A8","A24","A40","A45","A89"}),">5"))


11. Count the Number of Words in a Cell / Range

Suppose you have been given the following and you need to count the number of words in

a cell or in a range.

Formula for calculating number of words in a cell -

=LEN(TRIM(A1))-LEN(SUBSTITUTE(TRIM(A1)," ",""))+(TRIM(A1)<>"")

Formula for calculating number of words in a range -

=SUMPRODUCT(LEN(TRIM(A1:A100))-LEN(SUBSTITUTE(TRIM(A1:A100),"

",""))+(TRIM(A1:A100)<>""))


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